How to make an invoice
- Enter your business name and details, and add a logo if you have one.
- Fill in who you are billing, the invoice number, the date and the due date.
- Add each line item with a description, quantity and unit price. Choose the currency and a tax rate if you charge tax.
- Check the live preview next to the form. Totals update as you type.
- Select Download PDF. The invoice opens in any PDF viewer and prints on A4.
What goes on a good invoice
A clear invoice has a unique number, your name and address, the client’s name, the date, a due date, itemised lines, any tax, and the total due. Many countries also require a tax or VAT number on the page, so put it in the address box. Use the payment details box for bank account, payment link or late fee terms.
Invoice numbers should never repeat. A simple scheme such as INV-0001, INV-0002 is enough for most small businesses. Your draft keeps the number you typed, so change it before you make the next one.
Your data stays here
The page has no server behind it. Your draft is saved in this browser only, which is why you may lose it if you clear site data or switch devices. Download the PDF when you are done, and use Clear draft on a shared computer. For a payment record after the invoice is paid, make a receipt. To send a price before work starts, use the quotation generator.
Tips
- Keep descriptions short and specific. “Website design, 3 pages” beats “Services”.
- Use a logo no wider than a few hundred pixels. If yours is large, shrink it first with the image resizer or image compressor.
- Need to send several documents together? Combine them with Images to PDF if they are scans or photos.
- Save a copy of every PDF you send. The tool does not keep sent invoices, only the current draft.
This tool helps you format a document. It is not accounting or legal advice, so check the rules for invoices in your country.